Forms and Guidelines
- Architect-Engineer and Related Services Questionnaire
- D/M/WBE - E.E.O. Program Forms/Contractors and Consultants
- Insurance Requirements and Forms
- Lobby Law Forms and Guidelines
- Payment and Invoice Forms
- Subsurface Exploration Forms and Files
- Work and Occupancy Permit Forms
- Vendor Responsibility Forms
Architect-Engineer and Related Services Questionnaire
All consultant firms are required to file annually certain information to be considered for assignment opportunities at the Authority. The Federal General Services Administration SF254, and if requested by the Authority, SF255, comprise the information filing requirement.
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Standard Form 254 (SF254) - PDF Version
| Word Version 
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Standard Form 255 (SF255) - PDF Version | Word Version
Disadvantage/Minority/Women Business Enterprise and Equal Employment Opportunity Program Forms/Contractors and Consultants (D/M/WBE - E.E.O.)
Consultants
- Utilization Plan For Prime Consultants (TA-W1060-9)
- D/M/WBE Program - Payments to D/M/WBE Subconsultant Firms (TA-W1059-9)
Contractors
- Contractor Request For Union Personnel (TA-W1018-9)
- Corrective Action Plan (TA-W1065-9)
- Equal Employment Opportunity Officer Identification (TA-W1019-9)
- Pre-Award D/M/WBE Trucking Commitment Information (TA-W44134-9)
- Training Report (TA-W1041-9)
- Utilization Plan For All Subcontractors (TA-W1022-9)
- Workforce And Training Utilization Schedule (TA-W1024-9)
- AAPHC-89 - D/M/WBE Utilization Worksheet /Approval to Subcontract (TA-W1037)
- Amended AAPHC-89 - D/M/WBE Utilization Worksheet /Approval to Subcontract (TA-W1074)
- Construction Contractors Annual EEO Report (Similar to FHWA 1391) (TA-W1064-9)
- D/M/WBE Program - Payments to D/M/WBE Subcontracting Firms (TA-W1023-9)
- Monthly Employment Utilization (TA-W1017-9)
- Weekly Training Progress Report (TA-W1046-9)
- Instructions for Completing Report Form TA-1017-9 (Monthly Employment Utilization)
- Instructions for The Manual Completion Of The Employment Utilization Report - TA-1017-9
For the Microsoft Excel Documents: When you open one of our Excel documents for the first time, a Security Warning may appear. If so, the user should click the "Always trust macros from this source" checkbox, and then click the "Enable Macros" button. This only needs to be done once to trust macros from the NYS Thruway Authority.
Insurance Requirements and Forms
The Contract Insurance Requirements publication presented below is for general information only; specific terms of insurance requirements are governed within individual Consultant agreements. In addition to the industry standard ACORD25, consultants must submit the Supplemental Insurance Certificate (TA-W51343-9).
- Contract Insurance Requirements - TAP-525
- Supplemental Insurance Certificate - (TA-W51343-9)
Lobby Law Forms and Guidelines
Guidelines
- Guidelines Regarding Permissible Contacts During a Procurement and the Prohibition of Inappropriate Lobbying Influence (TAP-335)
- Public Officers Law Section 73
- Public Officers Law Section 74
- State Finance Law Section 139j
- State Finance Law Section 139k
Forms
- Certificate Of Compliance With The Authority/Corporation Guidelines Regarding Permissible Contacts During A Procurement And The Prohibition Of Inappropriate Lobbying Influence (TA-W2111-9)
- New York State Finance Law Sections 139-j and 139-k, Disclosure of Prior Non-Responsibility Determinations (TA-W3053-9)
For Additional Information on Procurement Lobbying : Visit NYS Office of General Services
Payment and Invoice Forms
- Consultant's Payment Request Transmittal - TA-W44128-9
- Statement of Account - TA-W5214
- Consultant's Monthly Estimate for Payment - TA-W5213-9A-D:
- Standard Agreement (Cost & Fixed Fee) Single Assignment [Example A] - TA-W5213-9A
- Standard Agreement (Cost & Fixed Fee) Multiple Assignments [Example B] - TA-W5213-9B
- Term Agreement (Multiplier) Multiple Assignments [Example C] - TA-W5213-9C
- Material Testing Agreement [Example D] - TA-W5213-9D
- Standard Agreement (Cost & Fixed Fee) Single Assignment [Example A] - TA-W5213-9A
- Consultant's Payroll Abstract - TA-W44127-9
- Exhibit E - Consultant Cost Control Report - TA-W4453-9
Other required documentation to be submitted with each monthly invoice/estimate:
- Progress Report
- Backup documentation (Timesheets, receipt, etc.)
Work and Occupancy Permit Forms
- Work Permit Application (TA-W41338)
- Occupancy Permit Application (TA-W41337)
- Occupancy Permit Application Supplement (TA-W5123)
- Occupancy Permit Application Supplement (TA-W5123)
- Occupancy and Work Permit Accommodation Guidelines (TAP-401)
Vendor Responsibility Forms
- Vendor Responsibility Questionnaire (TA-W3205-9)