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New York State Thruway Authority

FOIL Request Subject Matter List

SUBJECT MATTER LIST

PUBLIC OFFICERS LAW

Review Date: 08/08/13

Section 87(3)(c) “a reasonably detailed current list by subject matter, of all records in the possession of the agency, whether or not available under this article.”

RECORDS SERIES TITLE

  • Accident Reports
  • Accounts Payable Related Print-Outs and Listings
  • Accounts Receivable Journal Vouchers
  • Active and Separated Drug and Alcohol Policy Violators (OTETA and USCG)
  • Active Construction Project File
  • Administration and Planning Subject Files
  • Advertising
  • Advertising Device Permits
  • Affirmative Action Program Report Files
  • Affirmative Action Subject Files
  • Affirmative Action Training Records
  • Agency Copies of Decentralized Motor Vehicle Assignment Records
  • Agency wide Affirmative Action Plans and Procedures
  • Agreement Files
  • Aircraft Permits
  • All Employee Payment Records (Except Special Payments)
  • All Payroll Deduction Forms
  • Annual Budget Submission to the Legislature (Small Budget Book)
  • Annual Conference for Employees and Supervisors (ACES) Signature Sheets
  • Annual Departmental Budget Preparation Work Papers
  • Annual Occupational Injuries & Illness Surveys
  • Annual Pesticide/Environmental Reports for DEC
  • Annual Toll Stats
  • Application Development Project Files
  • Applications (E-ZPass)
  • Appropriation Maps (Thruway)
  • Arbitration/Discipline Expenses
  • Arbitrations
  • ASSISST (Aesthetic Services, Selected Improvements, Signage and Secure Trash Program)
  • Auction Records
  • Audiotapes of Board Meetings
  • Audit Reports (Fiscal and Toll)
  • Authority/Corporation Annual Reports
  • Automated Program Listing/Source Code
  • Automated System Files Backup
  • Automated Tape Library System Files
  • Bank Account Files
  • Bank Correspondence
  • Bankruptcy (customers)
  • Billing Documents (contracts)
  • BIN (Bridge Identification Number) Folders
  • Biographies (Board Members, Executive Staff)
  • Bi-weekly Mtce Payroll Processing Records (LAM Closed Pay Periods)
  • BMAP (Bureau of Management Analysis and Projects)Project Files
  • Board Meeting Minutes
  • Bond Program
  • Bonds
  • Bridge Culvert Files
  • Bridge Inspection Files
  • Bridge Inspection Management System (BIMS)
  • Bridge Management Files
  • Bridge Milepost Files
  • Business Development Web Page Files (Canals)
  • Canal Appropriation Maps
  • Canal Cruising Guide
  • Canal Marketing Campaign
  • Canal Marketing Matching Grants Program
  • Canal Miscellaneous
  • Canal Occupancy Permits
  • Canal Personnel Subject Files
  • Canal Press Clips
  • Canal Real Property Disposals
  • Canal Real Property Files
  • Canal Recreationway Commission Annual Activities Report
  • Canal Recreationway Commission Minutes & Agenda Items
  • Canal Recreationway Plan and Revitalization Program
  • Canal Reservoir Files
  • Canal Revenue Accounting
  • Canal Toll Studies
  • Canal Trip Clearance Record
  • Canal Work Permits
  • Canalway Adopt-a-Trail Files
  • Canalway Trail Files
  • Cancelled Bids File
  • Cancelled Checks and Bank Statements
  • Cancelled Payroll Checks
  • Capital Program & Capital Budget Files
  • Capital Project Files
  • Cash Account Controls
  • Cash Account Investment Records
  • Castings & Print Files (Canals)
  • Centralized Department of Civil Service Eligible List Files
  • Chairman's and Executive Staff's Daybooks
  • Change Fund Transfer
  • Charge Account Program Records
  • Charge Account Program Toll Charge Write-Offs and Account Balance Adjustments
  • Civil Service Lists
  • Class Rosters (Training)
  • Classification Files (Positions)
  • Code Compliance Records
  • Collector Money Bag and Ticket Box Reports
  • Collector Tour of Duty Reports & Unvalidated Deposit Slips
  • Compensation (Committee) Files
  • Complaint Files (Equal Opportunity)
  • Computer Run Scheduling Records
  • Computer Usage Files (IBM Mainframe Only)
  • Confidential Personnel & Labor Relations Files
  • Construction/Installation Records for ITS/Toll Equipment
  • Consultant Files
  • Consultant Project Files (Copies)
  • Contract Drawings
  • Contract Files
  • Contract Management System (CMS) Generated Journal Voucher (JV17)
  • Contract Negotiation Files
  • Contract Purchasing Files
  • Contract Sub-ledger
  • Contracts Management Insurance
  • Contracts/Agreements
  • Contractual Canal Business Development Files
  • Copies of Contract Related Purchase Requisitions, Orders, Billing Records and Procurement Files for Data Processing Services
  • Copies of Non Contract Related Purchase Requisitions, Orders, and Billing Records for Data Processing Services
  • Copies of Purchase Requisitions, Orders and Billing Records for Canal Purchases
  • Corrective Action Files (Technology)
  • Correspondence (E-ZPass)
  • Course Information Records
  • Course Registration Processing Records
  • Credit Card Revenue
  • Cruising Guide Orders
  • Customer E-Mails
  • Customer Feedback
  • Customer Reports
  • Daily Job Labor Card Adjustment/Discrepancy (TA52412)
  • Daily Labor Cards
  • Daily Toll Stats, Monthly Commercial Barrier Revenue and Monthly Bridges & Barriers Revenue Comparison
  • Daily Work Plans
  • Dam Safety Reports
  • Data Documentation
  • Data Processing Hardware Documentation
  • Data Processing Policies and Operating Procedures
  • Data Processing Procurement Files
  • Data Processing Unit Subject Files
  • Data Systems Specifications
  • Data/Database Dictionary Records
  • Daybooks/General Administrative Records
  • Decentralized (Authority) Eligible List Files
  • Deferred Compensation Records
  • Delivery of Uniforms (Toll Collection)
  • Department of Motor Vehicle (DMV) Records
  • Developers Plan Review Files (Environmental)
  • Dig Safely Files
  • Digital Audio Recording Tapes (Thruway Communications)
  • Disaster Preparedness and Recovery Plans
  • Disaster Response and Recovery Records
  • Disciplines
  • Discrimination
  • Disposal of Surplus Items
  • Diving Report Files
  • Division Employee Files
  • Division Hazardous Waste Management Files
  • Division Mobile Medical Files
  • Division Photo ID Records
  • Documents to Support Annual Budget Request
  • Dredge Program
  • Drug and Alcohol Education and Training Records
  • Drug and Alcohol Program Subject Files
  • Drug and Alcohol Testing (OTETA and USCG)
  • Early Correspondence (Canals)
  • Educational Materials and Brochures
  • Eligible Lists
  • E-Mail Messages
  • Emergency Services Records
  • Employee Benefits Records
  • Employee Eligibility Verification
  • Employee Files
  • Employee Hazardous Substance Exposure Records
  • Employee Internet Use Logs
  • Employee Medical Files
  • Employee Mobile Medical Records
  • Employee Occupational Injury Incident Logs and Records
  • Employee Organizational Leave (EOL)
  • Employee Recognition Database
  • Employee Recognition Supporting Documentation
  • Employee Summary Service Records
  • Employee Time and Attendance Records
  • Employee Training History
  • Employee Travel Payment Files
  • Employee Uniform Orders
  • Employment Applications for Non-Hires
  • Employment Eligibility Verification Files
  • Employment Inquiry Files
  • Energy Reduction Program
  • Environmental
  • Environmental and Recycling Files for Division Facilities
  • Environmental Audit
  • Environmental Litigation
  • Environmental Maintenance & Operations Records
  • Environmental Project Files
  • Equipment and Furniture Inventories
  • Equipment Control Records
  • Equipment Incidents
  • Equipment Maintenance Records
  • Equipment Reference Books
  • Equipment, Tool and Furniture Inventories
  • Ethics
  • Ethics Filing
  • Examination Administrative Files
  • Examination Development Files
  • Executive Director's documents on disk
  • External Publications, Brochures and Pamphlets
  • E-ZPass Statements
  • Facility Maintenance Work Order Files and Logs
  • Facility Management Subject Files
  • Fatality Reports
  • Federal Aid Records (Emergency)
  • Federal Aid Records (Transportation)
  • Federal Funding Files
  • Financial History
  • Financial Management System Database Tables And Ledgers
  • Financial Management System Maintenance
  • Financial Systems Data Documentation
  • Financial Systems Special Project Files
  • Fingerprint Files
  • Fire Safety Education and Training Records
  • Fire Safety Program Records
  • Forms Inventory Records
  • Freedom of Information (FOIL) Requests and Appeals
  • Garage Evaluations
  • Garage Invoices/Documentation
  • Garnishments, Tax Levies, Support Records
  • General Administrative and Planning Subject Files
  • General Administrative Files
  • General Administrative Records/Daybooks
  • General Correspondence and Subject Files
  • General Business Meeting Files (Canals)
  • General Correspondence
  • General Ledger Summary Listings
  • GIS Maps, Documents, and Records
  • GIS Residency Sheet Map
  • Green Thumb Files
  • Grievances
  • Harbor Files
  • Hazardous Waste Manifests/Annual Reports
  • Health & Safety Code & Regulations Variance Files
  • Health Insurance Files
  • Help Desk Telephone Logs and Reports
  • Highway Culvert Inspection
  • Highway Management General Subject files
  • Historic Information (Canals)
  • Historical Reference Information
  • Hydro Development & Hydro Applications Files
  • IBM Reports
  • Impound Reports
  • Impounded or Abandoned Vehicle Records
  • Incident and Investigation Records
  • Incident and Traffic Management Records
  • Incidents/Accident Reports
  • Information Inquiries and Requests Records (Canals)
  • Information Resources Management and Data Processing Services Plans
  • Infrastructure, Inventory and Inspection System (IIIS)
  • Input Documents (Data)
  • Inspection Contracts (Bridge)
  • Internal Audit Program Subject Files
  • Internal Audit Reports and Responses
  • Internal Control Audit Reports
  • Internal Control Audit Work Papers
  • Internal Control Policies and Directives
  • Internal Control Program Subject Files
  • Internal Control Reports and Work Papers
  • Inventories of Circuits
  • Investment Records
  • IT Employee Files
  • IT Project and Related Procurement Files
  • Job Applications and Resumes
  • Job Postings
  • Job Set-up Record Data Entry Worksheets and Log
  • Journal Vouchers and Backup
  • Journal Vouchers for Labor (JV44L)
  • Judgments
  • Lab Data (Environmental)
  • Labor Relations Arbitrations
  • Land Transactions
  • Lease Files
  • Legal Project Files
  • Legislation
  • Lists of Employees Who Handle Toxic Substances
  • Litigation Claims
  • Lock Inspection/Prize Lock and Lift Bridge Awards
  • Lock Reports
  • Lost and Found Property Records (T-29)
  • M/C Life Insurance Records
  • Mail Pickup and Delivery Records
  • Maintenance & Operations Records
  • Maintenance Contract and/or Agreement Files
  • Maintenance Directives
  • Maintenance Management System (MMS)
  • Management Services Project Records
  • Manual Journal Vouchers with Backup
  • Maps, Drawings, Blueprints, Microfilm & Final Books (Canals)
  • Marketing Contracts Including Contacts to Fulfill Information Requests
  • Military Leave Records
  • Minority and Women-Owned Business Development Quarterly Utilization Reports
  • Minutes, Agendas, Meeting Files and Recordings of Canal Corporation Board
  • Minutes, Agendas, Meeting Files and Recordings of Thruway Authority/Canal Corporation Board
  • MMS (Maintenance Management System) System Operations
  • Money Bag & Ticket Box Reports
  • Monthly and Routine Work Production Reports
  • Monthly Deposit Slip Error Report
  • Monthly Financial Report Preparation
  • Monthly Origin and Destination Reports
  • Monthly Toll Stats
  • Motor Vehicle Maintenance Records
  • Motor Vehicle Records
  • Navigators Report of Obstruction
  • Negotiations Materials
  • Network Fiber Birth Certificates
  • Network Implementation Project Files
  • News Clippings
  • Non-Contract Maintenance
  • Non-Contract Purchasing Files
  • Non-Financial Account History
  • Non-Revenue E-ZPass Database for Fleet Vehicles and Equipment
  • Non-Revenue E-ZPass Tag Related Files
  • Notes on Account (E-ZPass)
  • Notice of Benefit Reimbursement Charges (Toll Collection)
  • Notices of Intention
  • Occupancy Permits
  • Office Equipment Maintenance Records
  • Office Supplies and Commodities Disbursement Records
  • OMEOP(Office of Maintenance Engineering and Operations) ¬†General Project Files
  • Operating System and Hardware Conversion Plans
  • OT (Overtime) Lists
  • Outreach Program Records
  • Parking Permit Applications
  • Parking Permit Assignment Records
  • Part-Time Toll Collector Distribution List
  • Part-Time Toll Collector Terminations (PTTC Term)
  • Part-Time Toll Collector Test
  • Paycheck and Advice Transmittal Reports NYPAY 135
  • Paycheck Distribution Records
  • Payroll Deduction Listings
  • Payroll Processing Records
  • Payroll Processing Reports
  • PERB (Public Employees Relations Board) Cases
  • Permit Plus System
  • Permits
  • Personal History Files
  • Personnel Transactions
  • Petty Cash/Check Records
  • Photo ID Records
  • Photo Lab / Photographs (Public Information)
  • Photo Lab / Video Cassettes
  • Physical Plant Maintenance/Operations Reference Drawings and Files
  • Physical Plant Systems Monitoring and Inspection Records -¬† Headquarters
  • PIN (Project Identification Number) Timesheets
  • Plan Sales Files (Construction)
  • Policies and Procedures (E-ZPass)
  • Policies/Procedures for Canal Real Property
  • Position Posting Results
  • Pre-1980 Engineering Records
  • Press Releases
  • Print Files
  • Print Files Source Data (IBM Mainframe Only)
  • Procurement Integrity Files
  • Program Unit Budget Files
  • Project Files (Design)
  • Project Files (long-term, Design)
  • Projects/Studies
  • Property Damage and Equipment Claims
  • Property Damage Reports
  • Property Damage, Equipment Damage, Patron Claims
  • Property Encroachment Files
  • Property Records Inventory
  • Publication and Reproduction Files
  • Purchase Records NOT Related to Agency-Let Contracts
  • Purchase Records Related to Agency Let Contracts
  • Purchases
  • Quarterly Toll Stats
  • Railroad Crossings Files
  • Real Property Canal
  • Real Property Thruway
  • Reasonable Accommodations
  • Record of Filling Shift Vacancy (Toll Collection)
  • Record Storage Files
  • Records Associated with NYSDMV Inspection
  • Records Disposal Files
  • Records Inventory Database
  • Recruitment Files
  • Recruitment Plans and Reports
  • Regulation Books and Manuals
  • Remediation Projects
  • Report of Work Availability by Part-Time Toll Collectors
  • Reports From Financial Management System
  • Reports of Charge Account Program Records
  • Request For Proposal (RFP) Files
  • Requisitions
  • Research
  • Resolved Toll Collector Shortages
  • Retention Schedules
  • Revenue Accounting
  • Revitalization Program Files
  • Routine Administrative Policies & Procedures
  • Routine Administrative Publications
  • Routine Operational Plans
  • Routine Schedule Records
  • Rules and Regulations
  • Safety Awards
  • Safety Publications
  • Safety Reports
  • Safety Training Class Rosters
  • Sales Tax Records
  • Schedule for Toll Collection Personnel
  • Schoharie Creek Bridge Collapse
  • Section Facility Maintenance Job Files and Logs
  • SEQRA- State Environmental Quality Review Act
  • Service Area Records
  • Shared Services Files
  • Shopfax (System, Thruway, Canal, State Police vehicles and equipment )
  • Sign Orders and Files
  • Site/Equipment Support Files (Information Technology)
  • Six Month Stock Issue Requisitions Report (Inventory 009C)
  • Software Review Files
  • Special Hauling Permit Trip Authorization/Receipt Tickets
  • Special Hauling Permits
  • Special Payments Records (Employees)
  • Special Project Files
  • Special Termination Files
  • Specific HazMat and Safety Training
  • Status Change Reports (Labor Relations)
  • Storm Activity Records
  • Strategic Files
  • Structure Inspection Files
  • Study-related Files (Long Range Planning)
  • Subject and Correspondence Files
  • Subject Files
  • Subpoenas
  • Summary Computer Usage Report
  • Summary Personnel Records
  • Supplies, Commodities and Parts Disbursement Records
  • Supplies, Commodities and Parts Inventories
  • Surplus Property Disposition Records
  • Survivor Death Benefit Records
  • System Development and Implementation
  • System Files Backup - GroupWise System
  • System Files Backup - IBM Mainframe Appl. & Computer Aided Dispatch (CAD) Systems Only
  • System Files Backup - IBM Mainframe Operating System
  • System Users Access Records
  • Tag History
  • Tandem (Trailer) Reports
  • Tandem Trailer Files
  • Tape Library Control Records (IBM Mainframe Only)
  • Tax Parcel Maps
  • Technical Program Documentation
  • Technical Toll System Program Documentation
  • Telecommunications Use Logs and Reports - Electronic Call Accounting Records
  • Telephone Bills and Credits
  • Telephone System Documentation
  • Tenant Records (when Auth/Corp is the tenant)
  • Terrific New Thoughts (TNT) Program Files
  • Test Database/Files
  • Thruway Appropriation Maps
  • Thruway Authorized Towing Garage Records
  • Thruway Insurance Claims Records
  • Thruway Maintenance Worker (TMW) Training Records
  • Thruway Occupancy Permits
  • Thruway Real Property Disposals and Acquisitions
  • Thruway Work Permits
  • Thruway/Canal Insurance Policies
  • Thruway/Canal Real Property Easements
  • Thruway/Canal Real Property Leases
  • Thruway/Canal Real Property Sales and Acquisitions
  • Thruway/Canal Real Property Transfers of Jurisdiction
  • Timekeeper Source Documents
  • Toll Audit Discrepancy Files
  • Toll Collection General Records
  • Toll Collection Subject files
  • Toll Collector and Maintenance Job Applications and Resumes
  • Toll Collector and Manager Employee File
  • Toll Collector Exception Paperwork
  • Toll Collector Monthly Performance Reports
  • Toll Collector Online Work History
  • Toll Collector Tour of Duty Reports
  • Toll Collector Validated Deposit Slips & Associated Errors
  • Toll Increase
  • Toll Manager Tour of Duty Reports
  • Toll Revenue Backup Information
  • Toll Station Cleaning Report
  • Toll Tickets, Military Passes, Bill Detections & Parking Permits
  • Tool Complements
  • Tool Inventories
  • Tools and Property Records
  • Tower Program
  • Toxic Substance Information, Training & Education
  • Traffic and Toll Revenue Reports
  • Traffic Comparisons
  • Traffic Reports
  • Training & Security Records
  • Training Course Information
  • Training/Development Attendance Roster
  • Transaction History (Toll/Non-Toll)
  • Transportation Statistics Subject Files
  • Travelers' Services Subject Files
  • Tuition Reimbursement Program Records
  • Unit 1 and Unit 2 Transfer Lists
  • Unsatisfactory Performance Rating Appeal Board Records
  • Unsuccessful Consultant Proposals/Letters of Interest/Construction Bid Proposals
  • Use & Occupancy Permits
  • U-turn Permits
  • Validated Deposit Slip Errors Memoranda
  • Various Inspection Reports, Other than Bridges and Bridge Culverts
  • Vehicle and Equipment Incident/Accident Records
  • Vehicle Incident Records
  • Vehicle Trips Miles & E-ZPass Statistics
  • Vehicle/Equipment Assignments and In-Service Notification
  • Violation Reports (Canals)
  • Violations (E-ZPass)
  • Visitors Admittance Registration Log and Visitor Logs
  • Vouchers
  • Vulnerability Assessment Files
  • Ward Fueling System
  • Water - Wastewater Records
  • Water Control Files
  • Weekly Report of Detentions
  • Work Orders
  • Work Permit Files
  • Work Requests and Orders
  • Workers' Compensation Files
  • Workers' Compensation Litigation Records
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