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New York State Thruway Authority

Lobbying Contacts - (PAL Section 2987)

Thruway Authority logoGENERAL POLICY

APPROVED

BOARD MEETING NUMBER: 679
RESOLUTION NUMBER: 5809
DATE: April 1, 2010

NUMBER
25-1-17

SECTION TITLE

POLICIES - ADMINISTRATIVE

SUBJECT

LOBBYING CONTACTS

  1. PURPOSE

    The purpose of this Policy is to ensure that the New York State Thruway Authority/Canal Corporation (Authority/Corporation) records and maintains lobbying contacts in accordance with Article 12-A, Section 2987 of the Public Authorities Law, as established by the Public Authorities Reform Act of 2009.

  2. DEFINITIONS
    1. Lobbyist
      Every person or organization retained, employed or designated by any client to engage in lobbying.  The term “lobbyist” shall not include any officer, director, trustee, employee, counsel or agent of the State, or any municipality or subdivision thereof of New York when discharging their official duties; except those officers, directors, trustees, employees, counsels, or agents of colleges, as defined by Section 2 of the Education Law.
    2. Lobbying
      Any attempt to influence:
      1. the adoption or rejection of any rule or regulation having the force and effect of law by the Authority/Corporation; and/or
      2. the outcome of any rate making proceeding by a public authority.
    3. Contact
      Any conversation, in person or by telephonic or other remote means, or correspondence between any lobbyist engaged in the act of lobbying and any person within the Authority/Corporation who can make or influence a decision on the subject of the lobbying on behalf of the Authority/Corporation, and shall include, at a minimum, all members of the governing Board and all officers of the Authority/Corporation.
  3. POLICY
    1. The Authority/Corporation shall maintain a record of all lobbying contacts made with the Authority/Corporation.
    2. Every member, officer or employee of the Authority/Corporation who is contacted by a lobbyist shall make a contemporaneous record of such contact containing the day and time of the contact, the identity of the lobbyist and a general summary of the substance of the contact.
    3. All records shall be delivered to the Director of Audit and Management Services.  The Department of Audit and Management Services shall maintain such records for not less than seven years in a filing system designed to organize such records in a manner so as to make such records useful to determine whether the decisions of the Authority/Corporation were influenced by lobbying contacts.
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